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A Departmental Cash
Receipts Voucher is the official University receipt document. A receipt voucher
is required for every departmental receipt. Receipt vouchers are to be used
in numerical order and the department is accountable for each voucher,
including voids.
The white copy is given
to the payer, and the yellow copy is retained by the department. Pink copies
may be retained in the cash receipts voucher book, or utilized for other
backup as needed.
Receipts that are to be
credited to more than one account should be recorded on separate receipt
vouchers.
All departmental
receipts are required to be deposited at the Bursar's Office on a daily
basis. Departments are not allowed to accumulate or hold receipts for use as
change or petty cash funds. The total of the cash receipts vouchers must be
reconciled with the corresponding deposit.
A supply of
departmental cash receipt vouchers may be obtained from the Bursar's Office
in Carruth O'Leary.
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